Bookkeeping and Fractional CFO services
for General Contractors in British Columbia

Renobooks specializes in building efficient bookkeeping systems for General Contractors in BC. Our ideal clients generate between $1M and $6M per year in revenue and typically handle projects around $25,000 or more. Our standardized processes are key to our success and are non-negotiable. Consistency helps GCs streamline their finances without headaches. We work closely with your team to align your existing processes with our standards, ensuring reliability and structure. Additionally, you must be using or willing to switch to QuickBooks Online and Jobtread.

Renobooks is more than just a bookkeeping service. Our founder, a former general contractor in BC, is also an active business coach for contractors across North America. We don't just tweak your QuickBooks and process transactions. We implement a comprehensive set of standard operating procedures (SOPs) across QBO and Jobtread to ensure you have the necessary reports to run your business effectively. Here's what sets us apart: - **Customer & Subcontractor Contracts:** Clear payment schedules - **Vendor Setup:** Guidelines for working with key BC suppliers - **QBO & JobTread Integration:** Seamless system communication - **Change Orders & Job Progress:** Standardized tracking processes - **Document Management:** Organized file storage and access - **Invoice & Receipt Capture:** Reliable paper trails - **Record Management:** Setup for customers, vendors, and employees - **Digital Payments:** Smooth invoicing and vendor payments - **Payroll & Time Tracking:** Integrated with QBO - **Job Costing:** Accurate project-level reporting - **Budget vs. Actuals:** Estimate-to-actual cost tracking - **Chart of Accounts:** High decision-value structure - **Weekly P&Ls:** Actionable weekly reporting - **CFO Dashboard:** Insight into financial performance - **Team Training:** Ensuring proper system usage And there's more, but you get the idea.

To ensure smooth operations with Renobooks, you'll need to stay on top of a few key areas: 1. **Receipt and Invoice Scanning:** Daily scan and upload all transaction-related receipts or invoices into the DEXT mobile app. At the end of each month, upload your vendor and bank statements. Timely uploads are crucial for keeping your books up to date weekly. 2. **Weekly Project Progress Reporting:** Keep your bookkeeper informed on project milestones, timeline or scope changes, and financial status updates. We have a process for this, but you'll be responsible for executing it. 3. **Contract and Payment Terms Management:** Use our templates to communicate clear expectations and stick to your payment terms, such as deposits, progress payments, and final payments. Your bookkeeper will manage invoice creation based on these terms. 4. **Change Order (CO) Documentation:** Document any changes during the project immediately. Submit the details to your bookkeeper using the provided communication process to ensure all financial records are accurate. 5. **Invoice Communication:** Although your bookkeeper prepares the invoices, you are responsible for sending them to your customers. This helps you manage customer relationships, address any questions, and facilitate timely payment. 6. **Payroll Approval and Employee Management:** While hours tracking and payroll generation are managed by your bookkeeper, you will have the final approval before payments are made. You'll also be responsible for submitting employee information and changes. 7. **Vendor and Supplier Management:** Set up accounts and processes for each vendor according to our guides. Submit details for new vendors as needed. 8. **Payment Approval for Vendors/Subcontractors:** Approve the release of funds before any payments to vendors or subcontractors are made. This requires accurate job progress reporting to prompt your bookkeeper to request approvals. We'll support you every step of the way with processes that make it convenient, but discipline and adherence to the process are essential for success.