Bookkeeping and Fractional CFO services
for General Contractors in British Columbia

Our focus is on building an efficient and useful bookkeeping system for General Contractors in BC. Our ideal client generates between $1M and $6M per year in revenue and has a project size of around $25,000 or more. Our processes are what make Renobooks work. They’re not optional because consistency is what helps GCs get their finances dialed in—without the headaches. We’ll work closely with your team to adapt your existing process to align with our standardized expectations. Structure is what ensures reliability, and that’s exactly what our clients count on. Oh and you have to be using or be willing to switch to QuickBooks Online and use Jobtread.

We aren't just a bookkeeper. Our founder was a general contractor in BC and is an active business coach for general contractors across North America. We don't just make a few adjustments to your QuickBooks and take over processing your transactions. We aren't in the business of asking you how you would like us to do our job. We implement a clear set of standard operating procedures across QBO and Jobtread. These SOPs ensure you have the reports you need to run your business effectively. These aren't just words either. We are specifically talking about: Customer & Subcontractor Contracts – With clear payment schedules Vendor Setup – Rules for working with key BC suppliers QBO & JobTread Integration – Systems that actually talk to each other Change Orders & Job Progress – Standardized tracking processes Document Management – Organized file storage and access Invoice & Receipt Capture – Clean, reliable paper trails Record Management – Setup for customers, vendors, and employees Digital Payments – Smooth invoicing and vendor payments Payroll & Time Tracking – Integrated with QBO Job Costing – Accurate project-level reporting Budget vs. Actuals – Estimate-to-actual cost tracking Chart of Accounts – Clean, high decision value structure Weekly P&Ls – Actionable weekly reporting CFO Dashboard – purpose built insight into financial performance Team Training – So your systems are used the right way There's more but you get the idea.

In order for all this to work out like we all hope, you'll need to meet us half way. That means there are some specific areas for you to stay on top of: Receipt and Invoice Scanning: You'll be responsible for scanning and uploading every transaction-related receipt or invoice on a daily basis into the DEXT mobile app. At the end of each month, you'll also need to upload your vendor statements and bank statements. Regular and timely uploading is the only way your bookkeeper can keep your books up to date weekly. Weekly Project Progress Reporting: In order to ensure your bookkeeping is properly managed you need to stay on top of your job progress reporting. We have a process for that. But you'll be responsible for executing that process. This mean keeping your bookkeeper informed on project milestones achieved, any changes to the timeline or scope, and updates on the financial status (e.g., payment milestones met). Contract and Payment Terms Management: Using our templates you'll need to communicate clear expectations and stick to your payment terms, such as deposits, progress payments, and final payments. Your bookkeeper will manage invoice creation based on these terms. Change Order (CO) Documentation: If any changes arise during the project (COs), document them immediately. We have a process for that. You'll be responsible for submitting the details to your bookkeeper using your provided communication process. This way your bookkeeper can adjust and ensure all financial records are accurate. Invoice Communication: Even though your bookkeeper prepares the invoices, it’s your responsibility to send them to your customers. By maintaining this direct touchpoint, you can better manage customer relationships, discuss any questions about the invoice, and facilitate timely payment. Payroll Approval and Employee Management: Although your hours tracking and the generation of payroll will all be managed by process and your bookkeeper. You will have the final approval prior to everyone being paid. You'll also be responsible for submitting employee information and changes. Vendor and Supplier Management: For each vendor you work with, you'll need to set up the accounts and processes in line with our vendor guides. You'll also be responsible for submitting details for new vendors. Payment Approval for Vendors/Subcontractors: Before any payments to a vendor or subcontractor are made, you'll need to approve the release of funds. This requires your job progress reporting be dialed in, to drive your bookkeeper to request approvals. We'll be there every step of the way and provide process that make it as convenient for you. But we'll still need you to be disciplined and follow the process in order for it to all come together.

We implement 4 core software's: - QuickBooks Online - accounting, job costing, payroll, etc... - Jobtread - estimating, purchase orders, change orders, time tracking, etc... - DEXT - paperwork management - Plooto - digital AR and AP

There is a fancy graphic and video above you can check out. But in short: QBO Implementation: Your QBO is either significantly adjusted or reimplemented to ensure you settings, bank accounts, chart of accounts, customers, vendors, payroll, employees, rules, templates and a few other things are aligned with the RenoBooks processes. You'll also be trained on your responsibilities in the system. DEXT Implementation: DEXT is implemented and set up and the QBO integration is setup. You and your team get some remote training and training resources on your responsibilities in that systems. Plooto Implementation: Same thing happens with Plooto, you get set up to receive and pay out money using the platform. Say good buy to collecting and mailing out checks. Yes, you'll also be trained here. Transaction Processing: Our preference is to get your entire fiscal year reprocessed so that you have solid data for the entire first year working with us. Helps with budgets etc... But we understand cost is a factor so we have some alternatives we can discuss here. Bookkeeper Onboarding: Once you are setup and the processing is up to date. Your official bookkeeper is assigned for the ongoing work. You'll have a slack channel to communicate with them along with a few other ways to help keep the communication flowing and collaboration dialed in. Beware they will also be holding you accountable to your responsibilities. Training: You'll receive training on how to use some specific QBO reports and the Project section as well as be offered our CFO dashboard for an additional monthly fee.